We're a wholesaler not retailer and have been supplying businesses, event organisers, schools, PTAs, community groups, charities, churches, youth groups, independent traders and fundraisers since 1984!
Our staff are friendly and knowledgeable about our products and we're happy to advise you by phone or email regarding your requirements. To be fair to the businesses we supply, we cannot accept orders from the general public wishing to buy items for their own use.
If you're unsure if we can supply you, please see section 1 below for more details, or call or email us.
If you are offering us products or services, please contact us only by email at firstname.lastname@example.org The number below is strictly only for customer use.
If after reading our FAQs, you still have a question, please contact us at email@example.com Emails are usually responded to up until 7pm. To contact us by phone, please call 01842 824505 Monday to Friday between 9am and 5pm and select from one of the options given.
Delivery and international
Promotions and new lines
Images, descriptions and age suitability
Catalogues, samples and requests for charitable donations
Who do you accept orders from?
We are a wholesale business, not a retailer, and we supply businesses, event organisers, schools, charities, groups and organisations. You do not have to be a business to order from us - if you are part of a community or fundraising group or PTA, or you are raising funds for a charity or good cause, we can accept your order, however, we do not sell to individual members of the public wishing to buy items for their own use.
* If you are a high volume buyer, or looking to buy regularly for multiple outlets, please call us to discuss your requirements. *
Terms and conditions
When placing an order, you acccept our trade to trade terms and conditions. Please see our TERMS AND CONDITIONS page for full details. If you are unsure whether we can supply you, please get in touch by email via our contact page.
Do I need to register with you to place my order or see your prices? How do I see the VAT inclusive price? And how do I place my order?
We want to make it as easy as possible for you to buy from us. Registering is quick and easy, and means your details will autofill next time you log on to place an order. If you need any help registering or placing an order for the first time, please do give us a call on 01842 824505 during office hours.
Our goods are put into sections to make it easy for you to shop. As we are a wholesaler not a retailer, we show all our prices excluding VAT and the applicable VAT is added at the checkout. If you prefer to see our prices displayed including VAT, simply tick the 'show VAT inclusive prices' button at the top of the category page you are viewing.
To view all our lovely products, click on a category picture, or one of the purple category bars down the left hand side. Or if you prefer, you can use the search facility in the orange bar at the top of the website where you see the magnifying glass symbol to search for a particular product you require. Try to enter as few words as possible to get a good search result.
To use the quick one click buy facility to buy just one of a particular product, simply click the 'buy' button underneath the item and it will be added to your basket. To buy more than one, click the plus button to increase the number of items, or type in the number you require, then click the 'buy' button to put them in your basket - it's as simple as that!
Your order summary can be viewed at any time by clicking the shopping basket symbol in the orange bar at the top of the website. You'll see images of the items which you've selected to buy - and you'll even be told how much more you need to spend to qualify for free delivery to a UK mainland address!
If you wish to amend your order go to your order summary and use the number button to amend the number required, then press the update button to confirm this. You'll have the opportunity at the checkout to put any special notes or instructions regarding your delivery, i.e. shop opening times, or detailed directions to a hard to find address.
What is your minimum order?
We have no minimum order
Do you offer a dropshipping service?
We don't offer a full dropshipping service. However, if you wish us to send goods under plain cover and without a picking list, we are able to do so. We must have a separate order for each address you wish to send goods to, and postage paid for each address, if applicable. Please put as much detail as possible in the special instructions section.
I've navigated away from the website by accident, or need to check my order with someone else before paying.
Don't worry - as long as you have cookies enabled, if you return to our website using the computer you were building the order on, your order will still be there, as orders stay available and able to be altered and completed for up to 20 days. Under certain circumstances, we may be able to see the order you started building on our system too, and help you complete it through to the payment stage.
How much will it cost for delivery of my order, how long will it take to arrive, and how is it packed?
We will pack your order in a variety of boxes according to its size and weight. To protect the environment, and to keep costs down as much as possible, we use recycled packaging wherever we can. So if you think your box has been used before, it probably has!
We process orders as quickly as possible. For orders placed before 1pm, most are dispatched the same day, but this may not be possible with exceptionally large orders or during very busy periods. This only applies to orders paid by credit card or debit card; we do need to wait for cheque or BACS payments to clear before we can dispatch orders paid for by these methods.
We use a reliable and fast courier service and UK mainland orders usually arrive within two working days after dispatch. We may occasionally send small parcels and parcels to UK islands via Royal Mail. Please allow up to an extra 3 working days for UK highland and island orders.
Please ensure that you enter the correct postcode or destination country when asked at the checkout, as this will calculate your carriage costs. (See below for international orders). We do not profit on our delivery charges, and in fact, we subsidise them! We are charged a fixed price by our courier service per package or box we send, regardless of its size and value. On orders under £100 inc VAT to mainland UK (excluding the highlands and islands) we partially subsidise this charge down to £4.99 including VAT per 20kg box and on UK orders over £100.00 INC vat we fully subsidise it and offer FREE carriage to most UK mainland addresses.
As there is an extra cost involved in delivering to highland and island areas, we need to pass this on to our customers and regret we therefore cannot offer free delivery to these areas. Approximate costs per standard 20kg box to highland and island addresses are shown in blue below.
Isle of Wight £15.00 Scottish highlands and islands £15.00 Northern Ireland £20.00
Do you accept international orders and do overseas customers have to pay VAT ?
We welcome orders form customers outside the UK. Please see our OVERSEAS CUSTOMERS page for help and advice about ordering if you live outside the UK, and about VAT on overseas orders.
(Please note this information and procedure may be subject to change after Brexit)
What can I do if I can't find a particular item, you are out of stock of an item I need, or I am being told I can only order a certain number of an item?
Our automated stock control system will only allow orders to be placed for the amount of an item we actually have in stock so if for example, you see a message saying you can only order 33 of an item, we are not restricting the number you can buy - this is the number left in stock.
We have stock deliveries daily, so please do contact us if we do not have enough of an item you require.It may be we have just received replenishment stock and have not yet updated our stock system and can offer the number of items you wish, or we may be due to receive items very soon that you wish to purchase.
Can I add to an order once I've placed it?
Orders are processed and sent out as quickly as possible once they are received. If you wish to add to your order please contact us as soon as you can before placing the subsequent order, preferably by phone on 01842 824505 to ensure the message is received and acted upon swiftly.
If your first order hasn't already left us, you can then place a further order and we can combine the 2 orders, refunding any excess carriage costs paid. However, if the order has already left us then unfortunately, you will need to pay for carriage on any further orders you place.
We prefer all orders to be placed via the website as this both reserves the stock for you and processes your payment automatically. Please add in the special instructions section on your subsequent order - even if you have already spoken to us by phone - that you wish to combine it with another already placed, and give us that order number too. If you experience any difficulties and wish to speak with us we can usually sort arrangements out for you by phone, and take a manual card payment - we're very friendly!
I'm not very good with computers - can I come to the warehouse to shop instead, or place my order by phone?
We are not a cash and carry, and our insurance does not allow visitors inside our busy warehouse. We trade solely online. Shopping with us is simple and secure and we don't share your details with anyone.
Orders ideally need to be placed through the website, as this is the only way goods can immediately be reserved for you, and the website is very easy to use - honestly! However, if you are unused to shopping online, please give us a call and we can talk you through how to place your order step by step, or take the order from you - however, we would still need to place it through the website ourselves in exactly the same way you would, in order to check available quantities and reserve stock, so it would take just as long, if not longer this way.
Please note that if you ask us to accept a verbal order, even if your acceptance is not specifically stated, you are deemed to have read and to therefore accept our Terms and Conditions.
What type of payments do you accept and is your server secure?
We accept credit and debit cards, PayPal, BACS and cheque payments. All card payment are handled by a 128 bit secure encrypted server and for enhanced customer security, we use the 3D secure payment processing system Sagepay, the premier online server. We do not see or store card details.
When paying by debit or credit card, initially the amount of your order is only pre-authorised by your bank. If, as occasionally happens, an item is out of stock and we need to adjust your invoice, then we only actually release the correct amount of funds. So though if checking your online statement you may see one amount initially, the amount actually charged to your card and shown on your invoice may change, as when we dispatch your goods and send you the invoice at the same time by email, the final amount actually charged is adjusted down to reflect any goods not charged for.
We cannot take more than the amount pre-authorised on your card, we can only adjust your final amount down, so if you wish to add to your initial order we will add the extra goods on and arrange to take another payment.
We can only dispatch goods after a payment is made, so if selecting to pay by cheque or BACS please send the payment as soon as possible, and then allow 3-5 working days for your payment to clear before we can dispatch your goods. if we don't receive a payment within 14 days of you placing your order we will cancel it, as you may be tying up stock other people may wish to order.
Do orders need to be signed for? Can I select a different delivery address and choose my time of delivery?
You will need to enter your full contact details and phone numbers, which both we and the courier company need in case we need to make contact with you. It is important we have a number you can be contacted on during the day.
You may enter a different delivery address to your billing address, however, please note we cannot deliver to empty or temporary addresses, and we may undertake further security checks if a different delivery address is given.
We cannot offer pre-arranged timed deliveries at the time of ordering. The contract with our couriers is that they may deliver your parcel any time between 8am and 5pm (and often later around Christmas time) so please ensure someone is available all day to accept your order on the day of delivery.
For your convenience on the day of delivery, once the couriers know the route their driver will be taking, you will be sent a rough time of delivery by email or text - this is usually a 2 hour window. Please note this is always approximate and just a guide. Delivery times can be affected by weather or traffic delays, so the delivery time is NOT guaranteed.
All orders must be signed for. If no-one is in when a delivery is attempted, the courier will where possible, leave a card and ask you to contact your local depot to re-arrange delivery. If no contact is made after 3 days, the parcel may be returned to us and if you wish another delivery to be arranged, a further charge may be made.
Please note if an incorrect delivery address is given to us on an order, once the goods have left us, there may be extra delivery charges incurred by you, if we have need to send your goods from one delivery depot to another in a different postcode area. This is because the courier company reserve the right to charge for taking goods to another depot. Asking for goods to be sent to a different address to that on your order will also result in a delay in your goods getting to you. We can only take instructions from the person who placed the order, when an address change is needed.
My order is later arriving than I expected, what should I do?
Once dispatched, most orders sent to UK addresses arrive the next day, though during very busy seasonal times, or after a bank holiday, they can take longer.
As stated above, delivery window times are always approximate and traffic or weather can delay deliveries. We find that many people who contact us saying their goods haven't arrived had 'just popped out,' maybe to the shops, or to take the children to school, when the courier attempted to deliver their parcel! Or the parcel may have been signed for and left with a neighbour, family member, colleague or work receptionist.
We can track a delivery from the time it leaves us and tell you who signed for it and at what time.
So before calling us, please check whether you've received a card through your door asking you to rearrange a delivery time with your local depot, or if a friend or colleague has accepted your delivery on your behalf.
If a delivery is rearranged and you fail to be in a second time, or you haven't made contact with the depot within 3 days of the card being left, the goods may be returned to us, and there will be a further delivery charge to send them to you again. If instead, we offer to refund you, we cannot refund any carriage charges incurred, including those we are charged for having the goods returned to us.
Can I return an item ?
Unless an item is faulty, we do not usually accept returns, however, at our own discretion, under certains circumstances we may accept items for return. Please see our TERMS AND CONDITIONS page regarding this, paying particular attention to the fact we must authorise the return of any goods.
Why are your prices shown excluding VAT?
Party Bag Warehouse is a wholesale business not a retail organisation, and so we show our prices excluding VAT. If you prefer to see VAT inclusive prices, you can do so by ticking the 'show VAT inclusive prices' button at the top of each page - as shown in the gliders image below.
What do the prices in the box under the product mean?
We list the price for a single item in the quantity in which it is sold. This may be a box containing 96 party bag toys, for example, or a single item like a puzzle or book.
If you are able to purchase larger quantities of an item, you can take advantage of the price breaks available to you. These are shown in the boxes beneath each item. Quite simply - the more of a particular item you order, the cheaper it becomes! Our staff can process your order more efficiently and this cuts down the time spent on your order considerably.
The example shown below, item code R20001 - is sold as many of our items are, as a single pack or box containing a number of items - in this case a box of 48 gliders costing £5.64 ex VAT for one box.
If you buy three or more boxes, each box reduces to £5.21 ex VAT each and if you buy 6 or more they reduce even further, coming down to £4.70 ex VAT per box. So the more you buy, the more you save - it's simple!
As you can see in the image below, we've shown the pricing with both the VAT exclusive and VAT inclusive prices shown, which you can see displayed by ticking the green box 'show VAT inclusive prices' at the top of a page.
We have new stock daily, and all our new lines are automatically listed in our New Arrivals section as well as in their 'parent' section. They stay in the New Arrivals section for 14 days.
Do you do promotions and special offers?
We do have offers on all sorts of products, and these can be found by clicking on the green Special Offers button at the top of the website home page. Each offer item is also listed in its parent category. We also have short term promotions on various ranges or categories of items, which typically last for 5 to 10 days.
How can I make sure I know about your offers and your new products as soon as they arrive?
All our new lovely new items are shown in the new arrivals section on our website and stay in there for around 2 weeks.
We send out an email roughly once a week to all our customers to let them know about new lines, offers and promotions and seasonal trends.
Please register to receive our newsletter and offers. By doing so, you'll find out about new items as soon as they come in and get exclusive vouchers and offers - which can save you a lot of money!
Do feel free to forward the emails on to colleagues or friends you think would want to see them. We don't share any details given to us with anyone else. If you feel you don't want to receive the emails (though we're not sure why you wouldn't want to save money!) then just drop us a line or use the opt out button, and we'll take your name off the list.
Can I use images from your website?
Only customers purchasing from us are permitted to copy and/or use any images from our website. We allow you to use images only of the items you have purchased from us and you must obtain emailed permission from us before using any of our images.
I've spotted an error in an image or description....
Then please do get in touch! We try to describe and show our products as accurately as possible, but very occasionally, errors occur. Please help us to lessen these occurrences by telling us if you do spot a mistake.
Do your items carry CE labels?
Where appropriate, our items contain the required CE labelling.
How can I tell the age suitability of an item?
Unless specified, all toys are unsuitable for chidren under 3 years of age. All soft toys by law must now be suitable from birth, however attached labels and tags and ribbons should be removed before giving soft toys to children under 3 years of age.
Can you send me a brochure?
We are an online wholesaler. As our stock is added to daily, a brochure would be always out of date, so we don't produce expensive brochures, catalogues or price lists. Our website is our brochure! It's laid out in easy to navigate sections and is as easy to browse as a catalogue. If you need to, please feel free to print off any pages you wish to show to friends or colleagues if they can't look at the website with you.
The savings we make not producing brochures for other items mean we are able to supply goods at the most competitive prices possible! This enables our customers to make the most amount of profit for their business or good cause.
Can you send me a sample?
We are able to send greeting cards samples but as many of our toys and other items are packed in display boxes we may be unable to supply samples of these. If you require goods for inspection we are happy to supply them at the normal price - please place your order via our website. If they are not suitable you can return them at your own cost for a refund of the purchase price, as long as they are returned unused and packaged as supplied.
Can you donate an item or money to help our fundraising?
We are asked several times daily to donate goods to help charities and other good causes. Much as we'd like to help, we're sure you'll understand as a family owned business, it's just impossible to do this and we are sorry we can't respond favourably to donation requests.
Instead, we keep our prices as low as we possibly can so that every customer can make as much profit as possible for their cause or business.
The cost of donating free items and the associated staff time and postage costs would only serve to vastly increase the cost of items we sell on our website - so this wouldn't help anyone!
As a family and business, we support our local hospice, St Nicholas Hospice Care, where both close friends and family have received care, and support other local causes too.
We hope we've answered any questions you may have, but if you still need help, please get in touch!